What it is:
Trackabeast is an online management system written specifically for animal rescue groups. It allows you to comprehensively track animals, placements, people, and organizations associated with your group. And it runs online!
Advantages of an Online Application
- Trackabeast can be accessed by anyone to whom you give login permission to, from whereever there is an Internet connection. You can give login permission to anyone in your organization, but no one without a login will be able to see your data.
- Trackabeast can network multiple rescue groups together such as regional breed rescues with each other and their national groups. The same management system (database) could be used by each regional rescue group and any one of them could isolate their own data for their own needs, or look at data from all groups combined.
- Backups of the data on your system will be made each day automatically.
- Trackabeast will be continually improving according the needs of the rescue community. You will never have to install new versions.
- Animals:
- Complete profile
- Medical events and history (such as vaccinations and spay/neuter)
- Placement events and history (foster, adoption, boarding)
- People:
- Complete profile along with relationships to group (foster, adopter, donor, volunteer, etc.)
- Donation events and history
- Volunteer events and history
- Animals placed or adopted by each individual
- Foster and Volunteer descriptions
- Organizations:
- Key information for veterinarians, boarders and donors
- Reminders:
- Trackabeast allows you to set up reminders which can be viewed by date. You can enter a reminder to vaccinate an animal on a certain date, check up on an adoption by a certain time, call a foster, schedule spay/neuter, or any text you’d like to put in the reminder.
All data you enter into Trackabeast is searchable and sortable. View tabular lists of animals, people, organizations, donations, volunteer history and reminders. Statistics are automatically generated. How much did you spend on supplies for dogs in October? What about medical fees for cats boarded in November? How much money did your last fundraising campaign net in December? What animals has a prospective foster already fostered and adopted? Grantors often ask, for instance, how many hours have been volunteered to your organization over a certain period of time. That statistic is at your fingertips.
Because Trackabeast runs online, you pay by the month and do not have to come up with a large outlay for software or for new computers. You don’t need a System Administrator. We are committed to keeping the monthly cost affordable to rescue groups.
Trackabeast is billed as a service by the month. The first month is provided free as a trial. Following that, we charge $25/month to groups that handle up to 100 animals per year. Rescues handling 100-300 animals per year pay $35/month, 300-600 animals is $45/month and rescues handling 600-900 animals per year pay $55/month. There is no set-up fee.
The application was written by James Matz and Carrie Gerendasy, two engineers with 25+ years of programming experience between them, and many years of experience working in the animal rescue field. It is because of the problems we saw in keeping track of important data in the animal rescue world that we decided to develop this product. We saw that animal rescue groups are often decentralized, and therefore, information tends to be in different places. For this reason, we developed a product that would run online and could be accessed from anywhere there is an internet connection. This centralizes your data for anyone you want to have access to it.
Jim has spent 7 years writing database applications for non-profits. Carrie has been the president of Home at Last Animal Rescue in Berkeley, CA and continues to volunteer and foster for them.
